May 9, 2021
Office Manager
We are looking for a motivated Office Manager & Employee Welfare to join our team.
Responsibilities:
- Manage day-to-day office operations, including: ordering supplies and maintaining an organized work environment.
- Manage relationships with vendors – searching and negotiation with potential external suppliers related to office (IT, technologies, groceries, Happy Hours, etc.)
- Tracking office supply costs against pre-existing budgets.
- Organizing and planning company events and board conferences – Welfare events, Happy-Hour, volunteer activities, birthdays, etc.
- Supporting HR to maintain office policies as necessary and keeping personnel records up to date.
- Handle new employees onboarding process
- Keep track of employees, terminations, sick days, vacation, etc. Including manage the attendance system – fill reports, ongoing interaction with HR & Finance department.
- Manage receptionist duties, including: greeting visitors, receiving and sending mail, packages and coordinating meetings logistics (if needed)
- Handle travel arrangements for employees & visitors from our abroad offices. Including order flights, accommodation, visas, meeting schedule (if needed), etc.
- Perform other duties and ad-hoc special projects
Requirements:
- Proven experience as Office Manager (Startup environment – big plus)
- English – high level – mandatory!
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational and planning skills
- Computer skills and knowledge of office software packages